How to Pay Bills in QuickBooks Online

Paying bills records the payments you make to suppliers against their outstanding bills. It keeps accounts payable up to date, builds a clean payment history, and stops paid bills from showing as still owing.

Step 1 – Open Pay Bills

A Create (+) – Click the Create button at the top of the left navigation bar to open the transaction menu.

B Pay bills – Select Pay bills under the Suppliers column.

Figure – Opening Pay bills

Step 2 – Complete the Payment and Save

A Payment account – The account the funds come from — a bank account, credit card or petty cash.

B Payment date – The date the payment is made.

C Bill checkbox – Tick each bill you are paying. The open balance fills the Payment column automatically — edit it for a part-payment.

D Save – Records the payment. The total at the top updates as you tick bills, so check it matches what actually left the account.

Figure – Completing the payment