How to Edit the Chart of Accounts in QuickBooks Online

Editing the Chart of Accounts lets you update an account’s name, type, detail type or description. Keeping these details accurate keeps your financial records organised and your reports reliable.

Step 1 – Open Settings

Click the Settings (gear) icon in the top-right corner of the navigation bar, next to the Help (?) icon.

Figure – Opening Settings

Step 2 – Open the Chart of Accounts

In the Settings menu, select Chart of accounts under the YOUR COMPANY section.

Figure – Opening the Chart of Accounts

Step 3 – Open the Account for Editing

A Select the account – Find the account to change in the list — filter by name or number if the list is long.

B Drop-down arrow – Click the arrow at the far right of the row, under the ACTION column, next to Account history or Run report.

C Edit – Choose Edit from the menu that opens.

Figure – Opening the Edit option

Step 4 – Update the Details and Save

A Account name – Update the name shown throughout QuickBooks and on reports.

B Account type – Change the major category only if the account was set up wrongly — it moves the account to a different financial statement section.

C Detail type – Update the sub-category that describes the account.

D Description – Optional note giving internal context about the account.

E Save – Click Save to apply the changes.

Figure – Updating the account details